Position:         Special Education Clerk (Secondary Schools)

Supervisors:  Director of Exceptional Programs or Designee, Building Principal/Assistant Principal(s).  (Evaluation to be completed by the building principal with input from site specialist, EPO SPED Administrator and or Director)

General Job Description: The special education data clerk will work with special education teacher(s) to maintain student files, schedule Special Education meetings, coordinate calendars with appropriate staff and parents, maintain appropriate timelines for special education meetings and work directly with EPO on the 20-day reports and STARS data.

Essential Duties and Responsibilities:

• With assistance from special education teachers, coordinate and invite members to EDT/IEP Team meetings including written notice to parent(s) and/or student and provide Procedural Safeguards to parents as part of invitation process.
• Assist in accuracy of data on 20-day reports for EPO. If a meeting is held after a 20-day report is returned to EPO, Clerk will notify the EPO Secretary that a meeting was held and provide information for accurate reporting.
• Review each case manages 20 day report and highlight any areas of concern prior to giving to case manager for review and signature.
• Assist teachers in submission of the IEP template to the EPO secretary within three (3) days of a completed IEP, Initial Evaluation, Reevaluation, Exit or DNQ meeting
• Assist school staff and EPO staff in obtaining any data and paperwork needed to meet all timelines. (Annual IEP’s, Initial Evaluations, Reevaluations, etc…)
• Maintain data and records as requested by supervisors
• Utilize technology in the performance of job duties
• Maintain documents (ie: meeting log, communication log, documentation of services, etc…)
• Respect the requirement of confidentiality regarding special education students and services
• Participate in trainings as required and/or recommended for personal growth or to support the current job assignment
• Work cooperatively with the classroom teacher, school personnel and EPO staff
• Demonstrate the ability to work independently
• Demonstrate a positive and supportive attitude staff, students and parents
• Communicate effectively both verbally and in writing
• Demonstrate the ability to work productively in a variety of flexible settings
• Demonstrate good judgment and the a ability to follow directions
• Follow school and district requirements regarding work hours and punctuality
• Comply with building regulations as identified by the principal
• Substitute for teachers attending EDT/IEP Team meetings as needed
• Accept other duties and responsibilities as deemed necessary by supervisor(s)

Qualifications:  High School diploma or equivalent, substitute teacher license, knowledge in basic office procedures, computer functions, data entry, demonstrate good phone skills and the ability to work with parents.

Physical Requirements: Sitting, standing, lifting and carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture may be required.

Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. 

Work Environment: Must be able to work within various degrees of noise, temperature, and air quality.  Interruptions of work are routine.  Flexibility and patience are required.  Must be self-motivated and able to complete job assignment without direct supervision. 

Terms of Employment: Salary and work calendar established yearly by the district.