Position: Administrative Assistant
Supervisor: Executive Director of Human Resources
General Job Description: Greet incoming visitors, determine their needs, assist if applicable or direct them to the proper person or place. Have a general understanding of the responsibilities of the office and take the lead in the absence of the Executive Director.
Essential Duties and Responsibilities:
- Is dependable and fulfills duties as assigned
- Uses good judgment
- Is organized and manages time and resources
- Shows initiative
- Produces high quality work performance
- Maintains proper professional relationships
- Present a positive image for school/district
- Responds positively to supervision
- Safeguards confidentiality
- Other duties as deemed necessary by supervisor
Additional Duties and Responsibilities:
- Distribute information as appropriate
- Have available pertinent school information for personnel or the public
- Follow district policies and administrative rules and regulations.
- Engage in self-development
- Meet deadlines on reports/projects
- Take complete and accurate messages for supervisor
- Assist supervisor in completion of departmental tasks
- Maintain records/documentation as needed
Qualifications: High School diploma or GED. Experience as a secretary or office assistant, knowledge of basic office procedures, knowledge and skills of computer function and operation, typing, accounting, phone systems and other related secretarial skills, and effective interpersonal relationships with public and staff.
Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.
Equipment/Technology Handled: Computer, calculator, copy machine, phone system and other office technology.
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